How We Set up China Manufacturing Contracts and Why They Matter

China’s ascension to global manufacturing dominance is no accident. A vast workforce, efficient infrastructure, and business-friendly policies have made it the ‘factory of the world.’ China often becomes the go-to destination for many companies looking to scale up production or find cost-effective manufacturing solutions. However, as with any international business venture, doing business in China requires a thorough understanding of the local legal and cultural landscape, especially when drafting manufacturing contracts.

 

The Importance of Manufacturing Contracts

A well-drafted contract isn’t merely a legal formality. It establishes both parties’ clear roles, responsibilities, expectations, and legal recourse mechanisms. Regarding manufacturing agreements, we draft contracts that protect intellectual property, set quality standards, define timelines, and ensure that both parties agree regarding costs, deliveries, and other critical parameters.

When dealing with Chinese manufacturers, a few critical aspects are important parts of our contract drafting process:

 

1. Language of the Contract: Opt for Chinese

While many business owners and managers prefer to draft contracts in English due to familiarity and have non-Chinese lawyers who advise them to do so, having the contract in Chinese is highly recommended when doing business in China. Here’s why:

  • Clarity for All Parties: A contract in Chinese ensures that the manufacturer fully understands all terms, minimizing misunderstandings or misinterpretations.
  • Enforceability: Chinese courts prefer, and sometimes require, contracts to be in Chinese to be legally enforceable. An English contract might be seen as a ‘foreign’ document and could face challenges in enforcement. Because the court in China will rely on a translated version of an English contract, this will result in translation issues and lower enforceability than a contract that our Chinese lawyers have verified.

 

2. Jurisdiction: Trust the Chinese Courts

Many businesses may instinctively want to have disputes settled in their home jurisdiction. However, when dealing with Chinese manufacturers, it’s advisable to let Chinese courts be the venue for any potential disputes. Here’s why:

  • Practicality: Chinese courts are more likely to enforce judgments made in China than foreign judgments. This is a pragmatic consideration.
  • Expertise: Given the intricate knowledge of local laws and business customs, Chinese courts are often better positioned to make informed decisions on disputes involving Chinese entities.

 

3. The Return of Molds and Tooling

One overlooked aspect in many manufacturing contracts is the return of molds, tooling, or other custom-made equipment after the termination of a business relationship. It’s imperative to include clauses that address this:

  • Intellectual Property: Molds and tooling often reflect proprietary designs and intellectual property. Ensuring their return prevents potential unauthorized use or duplication.
  • Economic Value: Molds and tooling represent a significant financial investment. Securing their return allows for potential use with other manufacturers or future production runs.
  • Clear Terms: The contract should spell out the procedure for returning molds, including timelines, conditions, and costs.

 

4. Intellectual Property (IP) in China Manufacturing Contracts

Securing intellectual property (IP) rights is paramount when entering contracts with Chinese manufacturers, particularly due to China’s “first to file” system. Unlike the “first to invent” principle common in many countries, China grants IP rights to the first person or entity to file for them, regardless of the original inventor. This can pose significant risks for businesses unaware of this approach.

Key IP Protection Considerations in Your China Contract:

  1. Understand ‘First to File’: Recognizing that China operates under a “first to file” system is crucial. Without prompt registration, even original inventors can lose their IP rights.
  2. Swift Registration: Before engaging with manufacturers, promptly register all essential IP in China to ensure protection and prevent others from claiming rights to your IP.
  3. Clear Definition: Accurately delineate what encompasses your IP within the contract, be it designs, processes, or trademarks.
  4. Usage Restrictions: Clearly stipulate that the manufacturer is authorized to use your IP solely for producing your designated products.
  5. Non-Disclosure Measures: Implement a non-disclosure agreement to prevent manufacturers from revealing or misusing your product details or processes.
  6. Enforce Breach Penalties: Establish well-defined monetary and legal consequences for IP clause infringements.

China’s manufacturing opportunities are vast, but safeguarding IP rights, especially considering the “first to file” system, is fundamental to a successful business venture.

 

Conclusion

Engaging with China’s manufacturing sector offers tremendous opportunities. However, a well-drafted contract is essential to ensure the relationship is smooth, profitable, and free of avoidable hurdles. Businesses can protect their interests and foster productive, long-term relationships with Chinese manufacturers by ensuring contracts are in Chinese, choosing the Chinese court for disputes, and emphasizing the return of molds and tooling. While navigating China’s manufacturing landscape offers vast potential, it also necessitates a keen understanding of its unique IP regulations, especially the “first to file” system used in China. Businesses can harness China’s manufacturing prowess while safeguarding their invaluable assets and innovations by ensuring their patents and trademarks are well-protected through the contract they use and promptly registered in China.

 

 

Contact us if you need legal help in China, like drafting contracts that follow Chinese law, background investigation of Chinese companies, protecting patents, trademarks, copyrights, and verification of contracts to the law in China, help with trade and IP disputes in China, etc.
If you require our assistance or have further questions about our services, please do not hesitate to contact our Customer Relationship Manager, Jan Erik Christensen, at janerik@ncbhub.com. We look forward to hearing from you and helping your business succeed in China.

Contact us if you need help with drafting of contracts that follows Chinese laws and are enforceable in China, background investigation of Chinese companiesprotecting patents, trademarks, verification of contracts to the law in China, or help with other legal challenges that you have in China.

If you require our assistance or have further questions about our services, please do not hesitate to contact our Customer Relationship Managers Jan Erik Christensen, at janerik@ncbhub.com  or Milla Chen, at huimin.chen@ncbhub.com. We look forward to hearing from you and helping your business succeed in China.