Why You Should Make Sure the Chinese Company Uses the Company Stamp When Signing a Contract

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The Company Stamp in China 

1. Significance of the company stamp in China

In China, the company stamp holds great Significance and is essential for ensuring the validity and legality of official documents. The stamp represents the company’s authority and is key in formalizing contracts and other agreements. It is used to confirm the legitimacy of the company and its representatives and demonstrate the parties’ commitment.

2. Legal implications

The presence of a company stamp on a contract signifies that the company’s legal representatives have approved the document and is binding under Chinese law. Without a company stamp, the contract may not be legally enforceable in China, leaving you exposed to potential disputes and losses.


Verifying the Authenticity of a Company Stamp 

To ensure the authenticity of a company stamp, you can take several steps:

  1. Familiarize yourself with the company’s official seal by researching its appearance, shape, and size.
  2. Check the stamp’s ink color, as certain industries in China have designated colors.
  3. Confirm that the company’s full legal Chinese name and registration number are accurately represented on the stamp.

If you are unsure about the authenticity of a company stamp or require further verification, consider seeking professional assistance. Legal advisors or specialists in Chinese law can help you confirm the legitimacy of the stamp and guide you through the process.

Safeguarding Your Business Interests 

1. Doing due diligence

Always perform due diligence to protect your business interests when working with Chinese companies. Conduct background checks on the company’s track record and financial stability. Verify the identity of the company’s legal representatives and confirm that they have the authority to enter into agreements on behalf of the company.

It is important to identify the Chinese name of the legal entity (company), the 18-digit business number, and the Chinese name of the legal person. There are several ways of translating a Chinese company name into English, and only the Chinese name has any legal strength in the courts in China.

2. Ensuring proper documentation

Maintain detailed records of all contracts, agreements, and correspondence with the Chinese company. This includes making sure that all documents are signed and stamped appropriately. Having a complete paper trail will help safeguard your interests in case of disputes or legal issues.

3. Communicating expectations

Clearly communicate your expectations and requirements to the Chinese company, and ensure they understand their contractual obligations. Establish open lines of communication and address any concerns or questions promptly to avoid misunderstandings and disputes.


Navigating Potential Issues 

1. Resolving disputes

Should a dispute arise, first attempt to resolve the issue amicably through negotiation and communication. If a resolution cannot be reached, consider mediation or arbitration as alternative methods of resolving the conflict. 

Engaging legal advisors familiar with Chinese law and practices can help you navigate the complexities of the legal system.

2. Legal recourse

Legal action may be necessary if a dispute cannot be resolved through negotiation, mediation, or arbitration. Ensure that you have all the necessary documentation and evidence to support your case. Engaging advisors that are experts in Chinese law and cross-border disputes can greatly improve your chances of success.



Ensuring that a Chinese company uses its company stamp when signing a contract is crucial for safeguarding your business interests and establishing a legally binding agreement. By taking the necessary precautions, verifying the authenticity of the company stamp, and maintaining open communication, you can minimize potential disputes and protect your investments.



  1. What is the purpose of a company stamp in China? A company stamp in China is used to authenticate official documents and represents the company’s authority. It is essential for establishing the validity and legality of contracts and agreements.
  2. Is a contract valid without a company stamp in China? Without a company stamp, a contract may be deemed invalid and unenforceable under Chinese law, leaving you vulnerable to disputes and financial losses.
  3. How can I verify the authenticity of a Chinese company stamp? To verify the authenticity of a company stamp, familiarize yourself with the company’s official seal, check the stamp’s ink color, and confirm that the company’s full name and registration number are accurately represented. You can also seek professional assistance for further verification.
  4. What steps should I take to protect my business interests when working with Chinese companies? Perform due diligence, ensure proper documentation, communicate your expectations clearly, and maintain open lines of communication to minimize misunderstandings and disputes.
  5. What are my options if a dispute arises with a Chinese company? Options for resolving disputes include negotiation, mediation, arbitration, and legal action. Engaging legal counsel familiar with Chinese law and practices can help you navigate the complexities of the legal system and increase your chances of reaching a favorable outcome.


Contact us if you need help with background investigation of Chinese companies, protecting patents, trademarks, verification of contracts to the law in China, or help with other legal challenges that you have in China.

If you require our assistance or have further questions about our services, please do not hesitate to contact our Customer Relationship Manager, Jan Erik Christensen, at janerik@ncbhub.com. We look forward to hearing from you and helping your business succeed in China.